Imaging Platform seeks Administrative Assistant



Broad Careers Page Req #2631

Our ideal candidate:
You are an exceptionally bright person who is interested in challenging work. You are very interested in learning new technologies and have solid skills in apps beyond a typical administrator’s skill set. You find it inherently rewarding to get things done and keep a team’s wheels turning; you just love helping people and don’t need much supervision. People look to you to take leadership and keep things organized. You are optimistic and bring energy to interactions with others. You are eager for your work to make a difference, by supporting biomedical researchers who are changing the world.

Characteristic responsibilities
Assist new Platform employees in configuring and learning the administrative and software systems of the Platform. Assist collaborators with software installation and troubleshooting.
Sort and post project-related information to the Imaging Platform’s internal webpage (“wiki”).
Coordinate travel arrangements and reimbursements for Platform researchers and guests.
Arrange meetings, including Google calendar scheduling, reserving rooms, arranging catering, greeting visitors, preparing meeting materials, etc.
Maintain the Platform and software project webpages (e.g., and analytics.
Provide administration for the software project online Q&A Forum (
Document and maintain clear information on Institute and Platform procedures on the wiki.
Event planning, as needed (e.g., social events, scientific conferences, and hackathons).
Assist in the preparation of scientific/technical presentations and documents.
Purchase office supplies.
Perform special projects, research, and/or other administrative tasks.

Bachelor’s degree or equivalent combination of education and experience.

Experience in a professional administrative support position, especially an academic or research environment, is preferred.
Must be very comfortable learning new software and technology.
Experience in Mac and PC computing environments required. A basic understanding of UNIX and command-line access is strongly preferred.
Experience using Google Drive (Docs/Sheets), Microsoft Word and Excel required.
Experience using the following software/applications a plus: MediaWiki, Google Analytics, Github, Discourse, Confluence, Microsoft Powerpoint, Adobe Photoshop & Illustrator, FTP, Dropbox, Zoom, Paperpile, Amazon S3.
Must enjoy taking on new projects and independently researching and solving problems rather than needing step by step instructions.
Must be highly organized and pay strong attention to detail and accuracy.
Must have excellent written and verbal communication skills.